In this article, I will focus on the methods and tools to make the work more efficient around three aspects: before, during and after the start of a task or project.
Some things to do before starting work:
First of all, arrive 20 minutes early and feel refreshed all morning.
Understand the work of the week.
Monday's work is always hectic. If you can come to the office 20 minutes in advance and sort out and summarize the work of the week, you can know the work of the week like the back of your hand. In this way, you can roughly know when you are busy, when you will have free time to supplement your intake, and when you can handle temporary work.
A list of a week or a day is the best.
I don't suggest that you must buy a professional manual account to record. An ordinary horizontal version or grid book can be recorded by dividing the area without deliberately pursuing form.
I used an ordinary notebook last year, because the paper is relatively large, so it is divided into two sides, the left side records the work content, and the right side leaves a small part to record the matters needing attention or inspiration.
(At that time, the work content was relatively simple. Generally, one page could record the work of 1-2 weeks. )
In the second half of this year, due to various types of work, I began to adopt the form of daily list, page by page. According to the size of the book, I am divided into two parts, the upper part is in line with daily records, and the following are idioms, hoping to improve Chinese vocabulary.
In the daily list, tick "√" if you complete one item; If you don't finish it today, continue to type → tomorrow and cancel the ×.
In the weekly plan, I will list such a table in combination with my life plan to facilitate the overview of the week.
I didn't bring my weekly plan, so I wrote it on A4 paper first. )
Tidy up the desktop and prepare for the day.
Wipe the table, make hot water, make coffee, open the mailbox, hang all kinds of communication software ... these trivial things are all completed in these 20 minutes. At that time, the clock went to work on time, and you had completed all the preparatory activities. Compared with others, you are in a completely carefree state.
Second, being idle is not idle, and you are not in a hurry.
We don't do things all day, but the difference between you and others is, what are you doing when you don't have a job? Do you use your mobile phone to brush Weibo to read novels, or do you leave your seat to smoke, go to the toilet and smoke endlessly?
Why do some people have ideas after receiving the project and can put them into practice immediately? Because they accumulate a lot every day, when did they accumulate them? Just when you think "there is nothing now".
At this time, when you open a magazine, you can accumulate several PPT typesetting methods, open several English websites, accumulate several writing templates, read several brand marketing cases, open a professional book, read a chapter, write down several quotations, and maybe you can quote them when you write an article next time.
Third, it is sometimes more time-saving not to rush to work.
When receiving some tasks, some people are used to starting at once, and their understanding of the needs may be biased. Starting to implement it all at once may only make you farther and farther away from the completion of quality and quantity. If you speed up on the wrong road, it will only become more and more biased. On the right road, you can take Wan Li Road.
Therefore, before the project starts, we should know the requirements in detail through meetings, inquiries and emails. ...
Secondly, consult a lot of information, analyze and summarize, and refine the summary.
(= Preparation before going on a business trip to inspect sports landscape projects)
Third, make a timetable, although this should usually be done by the project manager, but from my experience in traditional enterprises, what we really lack at present is time management, and there will be no timetable at all.
Finally, prepare a blank A4 or grid book for framing, or use mind mapping tools to determine the framework of the scheme or article, and then start implementation.
Only concentrate on doing things when executing:
Everyone knows that we should concentrate on our work, but there are always some things that cut off our thinking and make us unable to stay focused.
There are usually several situations like this:
First, call a meeting suddenly.
It's impossible to prevent. That's what I'm talking about. When you know time management yourself and your colleagues don't, you will be very painful. Why is there an impromptu meeting? This is a great event worth thinking about. One way is to discuss with colleagues to book the time of small-scale meetings in advance, and tell them the theme of the meeting, the materials that participants need to prepare and what conclusions the meeting will draw.
But sometimes it is impossible to plan ahead, for example, the leader is in the company at this time, and a meeting is called temporarily, or there is an emergency that needs to be called. At this time, you need to spend 2 minutes sorting out and recording your current work ideas in case you can't catch up with the follow-up ideas when you come back.
Second, the provocation of various communication tools.
QQ and WeChat may be hung up at work, and the phone may ring at any time. After dealing with these ideas, they are basically broken. How to break them?
Even if a colleague on QQ sends you a document, and your girlfriend on WeChat asks you where you are going this weekend, you should receive it and have a look, but you should use the phrase "see it later, or call you later" to deal with it. Continue to finish what you are doing, and then deal with the temporary event just now.
Third, my mind is out of control.
When I opened word, I only wrote a title, and a blank page began to daze. I found that my nails seemed to be cut and my flowers seemed to be watered. Considering that the phone bill has not been paid this month, it is still cost-effective to start robbing at ten o'clock ... How can you concentrate on the work at hand with so many things on your mind? So this time we will use tools.
Everyone is familiar with the tomato clock. Use the countdown clock to help you set time-warp tasks. Here I recommend a tomato clock app with white noise: Tide.
Task time can be adjusted according to the size of the project. I usually set an hour's concentration +5 minutes' rest when writing long articles and plans, and 25 minutes' concentration +5 minutes' rest when writing short stories to keep my inspiration sharp.
White noise can help you separate from the mixed office noise. No matter the sound of the phone, voice, printer or typing around you, you are shielded by your headphones, so you can only concentrate on your own ambient sound. I used to have my own white noise, and I collected an anthology about Shrimp.com, all of which are simple music suitable for listening to when writing a plan, but in order to combine with the tomato clock, I basically use the hipster APP now and choose the meditation music inside.
When you are finished, think about what you have done:
Many times when we finish the work, we can't wait to put it away and never want to see it again, or we must give ourselves a hard reward when we finally finish it, but we ignore that the work has not been really completed so far, because there is still a missing link in the resumption. Re-examination is the best opportunity to examine the whole project process, self-analysis, self-summary and self-improvement.
The answer sheet was originally a Weiqi term. It is said that it was first put forward by Liu Chuanzhi of Lenovo Group and used in work. The answer sheet has become Lenovo's corporate culture. Before watching Wanda's working method, Wanda was also very particular about the answer sheet.
We can start over from these steps:
1, review the goal (what was the original goal)
2. Evaluation results (compared with objectives)
3, analyze the reasons (what is the key reason for success, what is the root cause of failure)
4, summarize the law (experience, law, the next action goal)
In addition to the resumption, the completion of a project will produce a lot of information, and sorting out the information is also a compulsory course afterwards.
Usually I will create an empty folder immediately after receiving the project, including: collecting information, giving information, scheme and design draft. The generated files are placed in the correct location. Sometimes, because of the fast drawing, the files will be downloaded to the desktop, and the screenshots will be stored on the desktop in a unified way. Therefore, it is also essential to tidy up the computer desktops before going to work every day and let them return to their respective positions.
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Keeping a good rhythm at work is still our theme.
Once you have less work recently, are idle, do not make full use of your leisure time to accumulate resources, and suddenly have more work, you will be caught off guard and even have rebellious psychology. Therefore, keep working in my spare time and tell myself that accumulating materials is also a kind of work. I am very busy now, so give myself a psychological hint and slow down the pace of work.
When a lot of work comes to you, arrange it in an urgent and important order, and check one by one to gain a short-term sense of accomplishment, which will help you build your self-confidence and not be destroyed by the mountain of pressure.
Know how to do what you should do before work, concentrate on your work when you implement it, and make a summary after you finish it. If you choose to do the right thing at the right time, time will repay you with your calmness and confidence.