Polite expressions in work emails

Email politeness mode

1. format, how to start, polite language, and finally bless your superiors.

(1) Address: When writing a letter, first write the address of the recipient on the first line, and then add a colon after it to indicate that there is something to say below.

(2) Greetings: Greetings should be written on the next line of salutation, leaving two spaces in the middle. It can exist independently as a part.

(3) Text: Text is generally divided into three parts: connector, text and umbrella. Each section should start with a new line, leaving two spaces.

(4) Congratulatory words: Congratulatory words are words expressing respect or congratulations, such as "heartfelt" and "best wishes". You can write it immediately after the text, or you can write it in a single line with two spaces in the middle. In addition, when writing words expressing wishes such as "salute" and "health" with "sincerity" and "wish", it is generally necessary to write on a new line.

(5) Signature: After writing the letter, write the name of the sender in the lower right corner of the letter as signature. The title is usually added before the signature.

(6) Date: The date of sending the letter can also be written on a new line under the name.

2. How to reply to an email politely

Polite expressions in sending e-mails should outline the subject. Adding the subject of email is the main difference between email and stationery. In the subject column, the content of the whole email is summarized in short words, which is convenient for the recipient to weigh the priorities of the email and deal with it separately.

1. Never leave the title blank, which is the most impolite. 2. The title should be short, not long. 3. It is best to write the email of * * company, so that the other party can see at a glance, which is easy to save, and the time can be omitted, because the general email will be automatically generated, which is more complicated to write.

4. The title should truly reflect the content and importance of the article, and avoid using vague titles, such as "From Teacher Wang". Don't use random topics without actual content, such as "hey!" Or "take it!" 5. Try to focus on only one theme in a letter, and don't say a lot in one letter, so as to sort it out later. 6. Capital letters or special characters (such as "*!") ) can be used appropriately. ) to highlight the title and attract the attention of the recipient, but it should be moderate, especially don't use the word "urgent" casually.

7. When replying to the other party's email, change the title according to the content of the reply, instead of piling up. 8. Most importantly, there must be no typos or inconsistencies in the theme. Never just check the text, but forget to check the subject before sending it.

The theme is the first impression to others, so be careful. On salutation and greetings 1. Address the recipient appropriately, and address the recipient at the beginning of the message.

This is not only polite, but also clearly reminds a recipient that this email is for him and asks him to give the necessary reply; In the case of multiple recipients, you can send it to everyone. If the other party has a position, address the other party according to the position, such as "Manager X"; If you don't know your position, you should call yourself "Mr. X" and "Miss X" as usual, but you must first determine your gender.

Unfamiliar people should not directly address themselves by their English names, nor should they address people higher than themselves. It is also impolite to call everyone by their full names. Don't use "Dear xxx" to make everyone look familiar.

Regarding the format, the salutation is written at the top of the first line. 2. It is best to have greetings at the beginning and end of the email. Write a "hello" at the beginning, a "hello" or "hello" in Chinese, and write a salutation in the first two spaces. At the end, it's common to write "Best regards" and "Good luck" in Chinese. If you are an elder, you should use "greetings".

Note that in very formal occasions, you should use the standard letter format completely. "Wish" and "Sincerity" are two spaces at the end of the next line or the beginning of a new line, while "Smooth" and "Salute" are written at the top of the new line. As the saying goes, it is always good to be polite. Even if there are some inappropriate places in the email, the other party can treat the text 1 calmly. E-mail text should be concise and smooth. If the other party doesn't know you, the first thing you should say is your identity, name or the name of the company you represent, and you must notify it to show your respect for the other party. The roll call should be concise and to the point, preferably related to this email and the other party.

Don't be absent-minded. It's business. People don't know who you are, so they have to wait until the end. But it shouldn't be too much. Some information unrelated to the text, such as contact information, should be indicated in the signature file.

The body of the email should be concise and clear; If there are many specific contents, just briefly introduce the text, and then write a separate document as an attachment for detailed explanation. The text should be fluent, with simple words and short sentences, accurate and clear, and avoid obscure sentences.

It's best not to let people pull the scroll bar to finish reading your email, and never learn from Tang Priest. 2. Pay attention to the discussion tone of the email according to the familiarity and hierarchical relationship between the recipient and himself; Whether the email is internal or external, you should choose the appropriate tone to discuss it so as not to cause discomfort to the other party.

Respect each other, please, thank you and other sentences should appear frequently. E-mail is easy to forward to others, so you must be cautious and objective in commenting on others' opinions.

"Mail door" is a profound lesson! 3. For the sake of clarity, the body of e-mail should use a list such as 1234. If things are complicated, it's best to explain them clearly in paragraphs 1, 2, 3 and 4.

Keep each paragraph short, no one has time to read your long speech carefully. It is best to explain all the relevant information clearly and accurately in one email.

Don't send "supplement" or "correction" email after two minutes, it will make people very disgusted. Try to avoid spelling mistakes and typos, and pay attention to the use of spelling check, which is a respect for others and a reflection of your attitude.

If it is an English mail, it is best to turn on the spelling check function; If it is Chinese mail, pay attention to the homophones with mental retardation brought by pinyin input method. Before sending an email, be sure to read it carefully by yourself to check whether the writing is smooth and whether there are any mistakes in spelling.

6. Prompt important information reasonably. Don't always use capital letters, bold italics, colored fonts and enlarged fonts to express information. Reasonable hints are necessary, but too many hints will distract people and affect reading.

7. Reasonable use of pictures, tables and other forms to help explain many emails with technical introduction or discussion nature is difficult to describe clearly in written form. If you explain it with a chart, the recipient will certainly praise your thoughtfulness.

8. Don't always use smiley face characters like:) to appear frivolous in business letters. Business email is not your love letter, so:) You'd better use it with caution. Only use it in some occasions that really need to emphasize a relaxed atmosphere, such as now-:).

3. What is the general format for sending emails with attachments?

1, the general file format is ok, and it is best not to have an executable file (. Exe) in the attachment, because the mail system will filter out such files.

2. E-mail is a communication method that provides information exchange by electronic means, and it is the most widely used service on the Internet. Through the e-mail system of the network, users can contact network users in any corner of the world at a very low price (no matter where they send them, they only need to pay the network fee) and in a very fast way (they can send them to any designated destination in the world in a few seconds).

E-mail can take many forms, such as text, image and sound. At the same time, users can get a lot of free news and special emails to realize easy information search.

The existence of e-mail greatly facilitates the communication between people and promotes the development of society.

4. How to send an email to the tutor? Don't be stingy.

First find his email from the school's online, then write it, pay attention to the correct polite language and email format, and make clear what you want to express.

Second, it is best to know the teacher's professional field before sending an email.

Then say hello to the teacher and talk about the content, and then exchange greetings to narrow the distance.

Just write the specific content truthfully.

But you must respect teachers and use more people like you.

Praise the teacher's position or achievements in this field.

Then show your determination to follow him well.

If you have confidence in your grades, you can attach your resume (preferably pdf or 03).

Then remember to leave your name, phone number, email address and other contact information.

Teacher X: Hello!

I'm glad to hear that you are in good health, working smoothly and in a happy mood. I have a good life, my work is tense, and my children have sex.

I hope you can be satisfied!

5. How do subordinates write a letter or email to their superiors?

Finally, write: please review!

Attention should be paid to when subordinates send emails to superiors:

1, the title should be appropriate, don't flatter too much, and don't flatter your boss too much;

2. Don't speak ill of colleagues casually, but pay attention to your own shortcomings;

3. Polite language, if you can say "you", don't say "you";

4. Speak hierarchically and simply;

5, be sure to mark the name clearly, don't let the superior finally don't know who sent the email.

Politeness and etiquette are the codes of conduct for people to show respect and friendship to each other in frequent communication. On the other hand, polite language is a concrete manifestation of respect for others and a stepping stone to establish friendly relations. Therefore, it is very important to use polite expressions in our daily life, especially in social occasions. Say more polite words, which not only shows respect for others, but also shows that you are cultivated; Therefore, the use of polite language is not only conducive to the harmonious atmosphere between the two sides, but also conducive to communication.

1, a ten-word polite expression: "Hello, please, I'm sorry, thank you, goodbye".

2. Meeting terms: "Good morning", "Good afternoon", "Good evening", "Hello", "Nice to meet you", "Please give me more advice" and "Please take more photos".

3. Words of thanks: Thank you. I'm sorry for the trouble. I'm really sorry for the trouble. Please, thank you for your help.

4. Disturb the other party or apologize to the other party: "Sorry", "Please forgive", "Sorry", "Please wait a moment", "Trouble" and "Please bear with me".

5. When accepting each other's thanks and apologies: "You're welcome", "You're welcome", "You're welcome" and "It's all right".

Farewell words: "Goodbye", "Welcome to come again next time", "Walk slowly", "Have a nice trip" and "Please come again".

7. Taboo: Hello, I don't know, idiot, you don't understand, you can die, nonsense, pig head, etc.

6. Should the secretary write any polite words when sending an email to the manager?

Polite language is very important, as follows:

First, cross-civilization language.

Hello, please, thank you, sorry, goodbye.

Second, the phone language

1, hello! This is the unit (room). Who are you looking for?

2. This is me. Who is this, please? . . Go ahead.

3. What can I do for you?

Don't worry, I'll do my best.

You're welcome. This is what we should do.

Comrade * * * is not here. Can I take a message for you? Would you please call back later? )

7. Sorry, please consult * * * about this business. Their telephone number is. . . (Comrade * * * is not this phone number, his (her) phone number is. . )

8. You have the wrong number. I work for * * *. . It doesn't matter.

9. Goodbye!

Third, telephone language.

10, hello! Excuse me, are you from * * *?

1 1, I'm * * * * unit (room) * * *, what's your name?

12, please help me find Comrade * * *.

13. Sorry, I dialed the wrong number.

Four. Terms of reception of visitors

14, please come in!

15, hello! Comrade, you are. . ?

16, who are you looking for?

17. He (she) is not here. Can I take a message?