How to plan time management? The significance of time management is that it can plan you to do the right thing at the right time, allocate your energy and urge you to accomplish your goals. Here's how to plan time management.

How to plan time management 1 first, limit the scope of work and stay focused. Do your job well and don't mind others. Try to do one thing at a time and stay focused. This helps to improve efficiency and saves time.

Second, arrange the time reasonably and make a good work plan. Arrange work tasks in order of priority. Let your energy be spent on important and valuable things.

Third, learn to give up. Give up the idea that you can do everything well, learn to give up some unimportant things and concentrate on doing important things.

Fourth, it is best to do things overnight. Maybe you think it is a waste to do one thing at a time. In fact, it saves time to do it at once. Giving up halfway will only make you spend more time making up for it.

Fifth, learn to use tools. Now all kinds of office software have many functions, and you can use these functions to simplify your work.

Sixth, with the help of colleagues. Nowadays, the society is a society of division of labor and cooperation. Some jobs can't be completed by one person, but need the strength of the team, which can also save everyone's time to the greatest extent.

Seven, learn to use debris time. For example, you can read books and listen to audio books while waiting for the bus or taking the bus to complete your reading plan.

How to Plan Time Management 2 1 and Create Time Audit

When it comes to time management, the first step you need to do is to find out where you spend your time. Just as you may think that you only spent 30 minutes processing documents, in fact, this task may have taken up an hour.

The easiest way to record time is to keep a diary or download related applications. In this way, I can record everything I have done in a week. Then, you review this week's data and find out what took up your time. With these detailed information, you can make appropriate adjustments.

2. Set a time limit for each task.

Set a time limit for each task to prevent yourself from being distracted or procrastinating. For example, if you want to write an article for your blog, limit it to two hours. Suppose you start writing at 8 am, then you will try to finish it before 10 am. And it has become a game to some extent.

Because you set a buffer between tasks and activities, if you can't finish the task on time, you can still continue other work without taking up the time reserved for other things.

3. Use the to-do list, but don't give up the task.

All goals and projects are made up of smaller parts that need to be completed in order to achieve goals or complete projects. Make a to-do list for each goal and project, listing all the measurable steps that need to be completed. In addition to keeping you focused, it can also motivate you, because you can see what you have achieved and what remains to be achieved.

Step 4 plan ahead

One of the worst things you can do is to wake up without a plan for the day. Instead of focusing on what needs to be done, wandering aimlessly and dealing with more trivial things. That's why you should always plan ahead.

For example, the night before, before you get off work, use the last 15 minutes to tidy up your office and list your most important things tomorrow. The first thing to get up early is to write down three or four most urgent and important things that need to be dealt with today in the daily work in the morning, and deal with them at the most efficient time.

5. Spend your morning on the most important things.

Mark Twain once said, "If your job is to eat a frog, you'd better eat it at that meal in the morning. If your job is to eat two frogs, you'd better eat the biggest one first. " It means: you should deal with your biggest and most challenging task in the morning, which is the most important task of your day.

This is also an effective time management skill. For beginners, they are usually the most energetic in the morning. Therefore, you'd better deal with these tasks before you are exhausted. Besides, you can also spend the rest of the day with this sense of accomplishment.

6. Learn to authorize/outsource

Authorization and outsourcing can be a bit tricky. For some people, it is difficult to get others to do what they have already done. For others, they also have no time to train others to complete certain tasks.

However, delegation or outsourcing can really be a real time saver, because it can reduce your workload, which means you have more time to spend on more important tasks or do less work. Either give the responsibility to qualified team members or hire experienced freelancers. Moreover, if you really decide to conduct internal training, the initial investment will eventually pay off.

7. Reduce work-study programs.

James Clare once wrote: "In our times of constant distraction, it is easy for us to focus on what we should do and what society needs to bomb ourselves".

Usually, we must balance the needs of information, e-mail and to-do list while trying to finish a job. We seldom devote ourselves wholeheartedly to the work at hand. Claire called it "work-study program". For example, you are writing a report, but you will stop at any time and check your mobile phone for no reason.

Creaer found that the best way to overcome work-study programs is to "spend a lot of time focusing on one project and exclude everything else." For example, he will choose a way of exercise, but he will only focus on it when exercising. He will also take a few hours to focus on an important project, but he will put his mobile phone in another room.

8. Change your schedule

Change the schedule, such as going to bed at 6: 30 in the morning and getting up an hour earlier. Personally, I find that 5: 0015 is the most efficient time of the day, because it gives me the opportunity to exercise, plan my day, browse my own articles and even work without interruption. In addition, considering getting up early on weekends may also reduce the time spent watching TV.

9. Leave a buffer time between work and meetings.

Jumping from one task or meeting to the next seemingly busy time can have the opposite effect. We need time to clear our minds and recharge ourselves by walking, meditating or daydreaming. After all, the human brain can only concentrate for about 90 minutes at a time.

If there is no rest, it is difficult to stay focused and motivated. Arranging buffer time can also prevent the next meeting from being postponed. Experts have found that 25 minutes between tasks and meetings is an ideal buffer time.

10, organized, only do one thing.

According to statistics, each of us may spend an average of 2.5 days a year looking for misplaced items. So, instead of wasting these precious personal time, it is better to tidy up.

First, build a home for everything and make sure everything is put back in its original place. At the end of the day, clean up your workplace and create a document management system. Most people think that the task has something to do with Otawa's habit of misplacing things.

1 1, following the 80-20 rule.

Pareto Law 80-20 shows that 80% of the results come from 20% of the efforts. This is common in sales, because 80% of sales usually come from 20% of customers. This principle also applies to how you should manage your time. Because 80% of the results will also come from 20% of the actions.

I suggest you start with "check your schedule or to-do list every day". For simplicity, try to complete five tasks you need to complete. With this principle, you can exclude most items on the list. It may feel unnatural at first, but over time, it will make you redouble your efforts on the most important tasks.

12, using online calendar

Calendar has always been a basic tool for managing time. However, online calendars take this to a new level. This is because you can access it through various devices, and you can easily schedule meetings and appointments, set reminders, create time periods, and schedule recurring events.

13, stop pursuing perfection

If you are a perfectionist, I believe that nothing is good enough in your eyes. This also means that you will repeat the same task over and over again. Then your day will not be very productive. So, stop pursuing perfection, because perfection does not exist. Only by doing our best and moving on can we get better and better.

14, just say "no"

Reject meaningless activities or tasks. If you are already up to one's ears, refuse to invite colleagues who invite you to dinner or need your help on a project before you have enough free time.

15, instill habits

Charles Duhigg, author of The Power of Habits, coined the word "key habit". Simply put, these habits can change your life, such as exercising, recording diet, forming daily habits and meditation. These habits will replace bad habits and attract other good habits. Therefore, you will become healthier, more focused and more suitable for managing your time.

How to plan time management? Set clear goals.

The purpose of time management is to enable you to achieve more goals you want to achieve in the shortest time. Write down four to 10 goals for this year, find a core goal, arrange the importance in turn, and then make a detailed plan according to your goal and follow the plan.

Second, learn to make lists.

Write down everything you have to do and make a list so that you can always know the task at hand. On the basis of listing, reduce the target.

1, cut the annual goal into quarterly goals and make a list of what to do every quarter;

2. Cut the quarterly goals into monthly goals, and list them again at the beginning of each month, and adjust them in time in case of emergencies and changes in goals;

3. Every Sunday, list everything to be done next week;

4. Make a list of things to do the next day every night.

Third, do a good job of "time recording"

How much time did you spend on something? Detailed records. How much time did you spend brushing your teeth, taking a bath, dressing in the morning, taking a bus in the morning and visiting customers? Record the time you spend and do every day, and you will find out what time you waste. Only by finding the source of wasting time can we change it.

Fourth, make an effective plan.

Most problems are caused by behaviors that have not been seriously considered. Making an effective plan every 65,438+0 hours may save 3-4 hours when implementing the plan, which will achieve better results. If you don't plan carefully, you are actually planning to fail.

Five, follow the law of 20:80

The 20:80 rule means that you spend 80% of your time doing 20% of the most important things. There must be some unexpected troubles and problems in life that can't wait to be solved. If you find yourself dealing with these things every day, it shows your time management.

Not ideal. Be sure to understand what is the most important and effective for you. Successful people often spend the most time doing the most important but not the most urgent things, while ordinary people often put urgent but not important things first. Therefore, we must learn how to make important things urgent.

Sixth, arrange "undisturbed" time.

If you can spend an hour every day thinking about one thing, or doing one thing that you think is the most important, this hour can cover your day's work efficiency, even better than three days.

Seven, establish personal values

If your values are not clear, it is difficult to know what is most important to you. When your values are not clear, you can't allocate your time reasonably. The focus of time management is not on managing time, but on how to allocate time. You never have time to do everything, but you always have time to do the most important things for you.

Eight, strict deadlines

"How much time you have to finish the work, the work will automatically become so much time." If you have a whole day to do something, you will spend the whole day to do it. And if you only have one hour to do the work, you will finish it in one hour faster and more effectively.

9. Learn to fully authorize all the things you think can be authorized in your current life, write them down, and find the right person to authorize.

Ten, similar things are best done at one time.

If you are doing paper homework, do paper homework during that time; If you are thinking, just think for a while; If you make a phone call, you'd better accumulate the phone call for a certain time and finish it at once. When you do one thing over and over again, you will practice and make perfect, and your efficiency will definitely improve.