2. Can external evidence be sought in the bid evaluation process? In the bid evaluation stage of an office furniture procurement project, members of the bid evaluation committee asked bidders to provide product inspection reports in order to know whether the bidding products were qualified. Problem analysis: The Bid Evaluation Committee determined that the responsiveness of the bid was only based on the contents of the bid document itself, and did not seek external evidence. Therefore, the bid evaluation committee's request was rejected, and the regulatory authorities gave it a warning.
3. The buyer's representative interferes with the assessment of the negotiating team. Case: During the negotiation of a campus monitoring and broadcasting system procurement project, the buyer's representative repeatedly made tendentious remarks, which interfered with the negotiation team's bid evaluation. After the bid evaluation report came out, he asked the procurement center to organize bid evaluation experts for reconsideration for some reason. Finally, the reconsideration still maintains the original evaluation results. Problem analysis: in the process of bid evaluation, the buyer's representative influenced the evaluation of the negotiating team for some purpose. In this regard, it is necessary to strengthen the assessment management of buyers, establish a platform for publicity of buyers' integrity, and regularly publicize buyers with bad behavior.
4. Difficult case of bid evaluation for emergency procurement project: in the procurement project of a certain unit's exhibition project, the procurement unit proposed that the project was a key project of the municipal government, and the time limit was very tight, requiring the procurement agency to complete it within 5 days. After the announcement, ***4 suppliers participated in the registration, among which 3 suppliers were contacted by the purchasing unit in advance, and 1 was a local enterprise (unable to participate in the bidding due to insufficient preparation). After negotiation by the negotiating team, the winning bid price is only 2% lower than the budget, and the procurement effect is not satisfactory. Problem analysis: the announcement time of emergency project is short. First, the announcement is a mere formality, which leads to insufficient competition; Second, it is easy to trigger cross-labeling. After the results of the project were publicized, the staff of another supplier who had participated in the bidding later went through the formalities. It is suggested to strictly control the application for changing public bidding to negotiation, implement joint examination and approval by financial and regulatory departments, and strengthen the purchaser's awareness of purchasing according to law.
5. Case of limited judge's discretion: the service technical scheme is divided into six standards in the scoring standard of a property management project, with ***48 points. During the evaluation process, the procurement agency found that there were obvious differences in the scores of bid evaluation experts. Some experts gave high marks to the service technical scheme of a property company, and some experts gave low marks to a property company.
Problem analysis: the evaluation criteria give the judges too much discretion, and the professional quality of the bid evaluation experts is different, which leads to different understanding of the bidder's technical scheme. In addition, the bidding documents produced by suppliers are full of pursuit, empty talk and lack of targeted clauses, which brings great difficulties to the judges' correct judgment. Therefore, it is necessary to further refine the bidding documents, refine the scoring standards and reasonably limit the discretion of the judges. At the same time, clearly refine the components of the tender documents, require the tender documents to be targeted, avoid falsehood and falsehood, and delete all clauses that are not directly related to the project implementation.
◎ The first countermeasure to strengthen bid evaluation is to solidify the bid evaluation procedure. It is necessary to formulate detailed bid evaluation specifications, conduct bid evaluation in strict accordance with bid evaluation procedures, and not arbitrarily reduce intermediate links, especially the study of bidding documents and evaluation criteria, the discussion of major issues, and the definition of invalid bids. It is necessary to formulate relevant systems and operate according to norms to avoid arbitrariness and irregularities in bid evaluation by bid evaluation experts. At the same time, efforts are made to realize the program solidification of bid evaluation work through computer technology, so as to avoid the occurrence of irregular bid evaluation behavior to the maximum extent. The second is to strengthen the independent evaluation of judges. Establish an independent appraisal room for judges who are separated from each other, and clearly stipulate the specific procedures for discussing and focusing on major issues. In addition, the judges are not allowed to communicate and discuss with each other, which effectively strengthens the independence of bid evaluation and improves the sense of responsibility of bid evaluation experts. If there is obvious deviation in the evaluation, it is required to explain the reasons for the evaluation in the evaluation report. If the evaluation experts are unprofessional and the evaluation quality is not high, they will be included in the assessment scope. The third is to strengthen the evaluation of bid evaluation experts. Establish a long-term mechanism for training and assessment of bid evaluation experts, improve the management system of bid evaluation experts, and strengthen the dynamic management of bid evaluation experts. First, improve the long-term mechanism of collecting and rewarding bid evaluation experts and constantly add new experts. Secondly, classify and integrate the bid evaluation experts to solve the problems of insufficient expert resources and too few professional bid evaluation experts. The third is to implement "one standard and one evaluation" for bid evaluation experts and strengthen credit rating management. Fourth, strengthen the continuing education and training and examination management of bid evaluation experts, and improve their overall quality. The fifth is to establish a notification mechanism for bid evaluation violations, strictly assess and deal with them seriously to ensure the integrity of the team of bid evaluation experts. The fourth is to strengthen the confidential management of the bid evaluation site. There are bid evaluation experts, bidding agencies, on-site supervisors and service personnel at the bid evaluation site, which brings hidden dangers to the confidentiality of bid evaluation work. Focus on strengthening the management of bidding agencies, especially strictly regulating the storage and access of bid evaluation materials and bidding documents. At the same time, vigorously promote remote bid evaluation in different places, and implement centralized transportation of bid evaluation experts in different places, effectively ensuring the isolation of bid evaluation experts from bidders. The fifth is to innovate the supervision method of bid evaluation. Establish a live broadcast room for bid evaluation, open an online live broadcast system, and require tenderee representatives and discipline inspection and supervision personnel to supervise the bid evaluation site in real time through computer display screens. The sixth is to establish a publicity system for bidding documents. It is suggested that with the help of potential bidders, the bidding documents should be publicized two working days in advance, and opinions should be widely solicited during the publicity period, and then it will be officially released after revision and improvement.
Seventh, promote the application of electronic bid evaluation system. Accelerate the construction of electronic bid evaluation system, electronic file system and CA certification service, and fully realize the whole process of electronic bidding including government procurement, construction, transportation and water engineering.
The eighth is to establish an early warning system for bid evaluation results. Comprehensively sort out the risk points in the bid evaluation, such as the bidder's bid winning situation with inconsistent objective scores, too high subjective scores and low quotations, fully control the bid evaluation errors through automatic analysis and early warning of computer technology, and establish a written explanation system for the review of bid evaluation results of key projects and abnormal scores.
Ninth, bid evaluation experts are required to sign the Letter of Commitment for Fair Bid Evaluation before participating in the project bid evaluation to ensure the fairness and justice of bid evaluation. If there is any violation of the letter of commitment, voluntarily bear the corresponding legal responsibility.
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