The document control procedure 1 aims to control the documents related to the organization's quality management system and ensure that the documents used in relevant places are valid versions. Scope 2 is applicable to document control related to the quality management system. 3 Responsibilities 3. 1 The general manager is responsible for approving the release of the quality manual. 3.2 The management representative is responsible for reviewing the quality manual. 3.3 Each department is responsible for the preparation, use and preservation of relevant documents. 3.4 The Quality Department is responsible for organizing regular review of existing system documents. 3.5 The documenter of each department is responsible for the collection, sorting and filing of documents related to the quality management system of this department. 4 Procedure 4. 1 document classification and storage 4. 1. 1 quality manual (including all process control procedure documents) shall be filed and kept by the quality control department. 4. 1.2 The company's secondary quality management system documents are divided into two categories: a) departmental workbooks, which are general implementation rules for the operation of quality management systems in various departments, including management standards (departmental management systems); Work standards (post responsibility system and work requirements, etc.). ); Technical standards (national standards, industry standards, enterprise standards and work instructions, inspection specifications, etc.). ); Department quality records, etc. , kept by the relevant departments, and submitted to the quality control department for filing; B) Other quality documents: they can be quality plans, design output documents or other standards and specifications for specific products, projects or contracts. The composition of the documents should be suitable for their unique activities and kept and used by the corresponding business departments. 4. 1.3 Company-level management documents, such as various administrative management systems and some foreign management documents, including policies and regulations related to the quality management system, shall be kept by the office. 4.2 DocumentNo. 4.2. 1 Quality Management System Document A) Quality Manual: company name code-ZS-version number, and each chapter in the manual is distinguished by chapter number. For example: ╳╳— ZS-0 1, which is the1version of the company's quality manual. B) Quality record: the code of main functional department in the quality manual-document chapter number-record number, for example: ZG-5.6-0 1, which indicates the 1 quality record document of the quality management department in the management review control procedure in Chapter 5.6 of the quality manual. C) Other quality documents of each department: department code-document serial number-year number, such as YX-05-2000, which means document No.5 issued by the marketing department in 2000. D) The serial numbers of design and process documents shall conform to the Regulations on the Management of Design and Process Documents. 4.2.2 The codes of each department are as follows: Marketing Department: YX; Quality control department: ZG; Development department: KF; Production department: SC; Administration Department: XZ; Office: BG; Supply department: gy; Personnel department: RS. 4.3 The preparation, review, approval and distribution of documents shall be approved before release to ensure the suitability of documents: a) The quality manual shall be compiled by the Quality Control Department, reviewed by the management representative, submitted to the General Manager for approval and distribution, and registered and distributed by the Quality Control Department; B) The work manuals of each department shall be compiled and summarized by the department managers, reviewed by the management representatives, submitted to the General Manager for approval, and the Quality Control Department shall be responsible for registration and distribution; Ensure that all places where documents are used can obtain the applicable versions of relevant documents. Document distribution and recovery should fill in the document distribution and recovery records. 4.4 The controlled status files of files are divided into "controlled" and "uncontrolled". All documents closely related to the operation of the quality system should be controlled, and then implemented by the corresponding departments according to regulations. All controlled documents must be stamped in the upper right corner of the document cover to indicate their controlled status and indicate the distribution number. 4.5 Document change a) The Quality Control Department is responsible for changing the quality manual, filling in the Document Change Application, which is reviewed by the management representative and submitted to the General Manager for approval, and then changed and released by the Quality Control Department. The quality control department shall keep a record of the contents of document changes; B) For column modification of other documents, the corresponding competent department shall fill in the Application Form for Document Modification, and after being approved by the original examination and approval department, the personnel designated by each corresponding department shall make modification, distribution and disposal. If other departments are designated for examination and approval, the department shall obtain relevant background information required for examination and approval; C) All original documents that have been changed must be taken back by the corresponding competent department to ensure the uniqueness of valid documents. 4.6 Collection of documents a) Document users should fill in the Document Distribution and Recycling Record, which can only be collected after it is approved by the person in charge of the corresponding competent department. B) The distribution number of new documents reused due to damage remains unchanged, and the corresponding old documents are recycled; Documents reissued due to loss shall be given a new distribution number, and the distribution number of the lost documents shall be marked as invalid; The issuing department should make corresponding issuing and receiving records. 4.7 Preservation, invalidation and destruction of documents 4.7. 1 Preservation of documents a) Documents related to the quality management system must be classified and stored in a dry, ventilated and safe place; B) The documents of each department shall be kept by the librarians of this department. The quality control department shall check the file keeping of each department every quarter; C) For the controlled documents, the librarians of all departments shall fill in the list of controlled documents of their own departments in time. Submit a list to the quality control department for filing every three months, and notify the quality control department if there is any change in the content. D) No one is allowed to scribble or change the controlled documents, or borrow them privately, so as to ensure that the documents are clear and easy to identify and retrieve. 4.7.2 Invalidation and destruction of documents a) All invalid or invalid documents shall be taken back from all distribution or use places by the librarians of relevant departments in time, and stamped with the seal of "invalid" to ensure the prevention of unintended use of invalid documents; B) Any invalid documents that need to be saved for some reason should be properly standardized; C) For the invalid documents that need to be destroyed, the relevant departments shall fill in the Document Destruction Application, and after the approval of the management representative, the Quality Management Department shall authorize the relevant departments to destroy them. 4.7.3 The borrowing, copying, borrowing and copying of documents related to the quality management system shall be filled in the Record of Document Borrowing and Copying, and shall be borrowed and copied from the data manager after the authority is approved by the head of the relevant department according to the regulations. The copied controlled documents must be registered and numbered by the data manager. 4.8 Control of External Documents 4.8. 1 The receiving department of external documents shall identify its applicability and control its distribution to ensure its effectiveness. 4.8.2 The Quality Control Department is responsible for collecting the latest versions of relevant national, industrial and international standards, numbering them uniformly, stamping them with controlled seals, distributing them to relevant departments for use, and recovering the old standards. 4.8.3 Each department shall fill the above-mentioned standards and other external documents related to the quality management system into its List of Controlled Documents and report them to the Quality Management Department for the record. 4.9 In March each year, the Quality Control Department will organize regular review of the existing quality management system documents, and all departments will review them in time in combination with the usual use situation, and make amendments when necessary, and implement the provisions of Article 4.5. 4. 10 controls non-paper documents with reference to the above provisions. 4. 1 1 as a quality record, implement the Quality Record Control Procedure. 4. 12 Design and process documents shall be managed in accordance with the Regulations on Management of Design and Process Documents. 5 related documents 5. 1 quality record control procedure. 5.2 Regulations on Management of Design and Process Documents. 6 Quality records 6. 1 Document distribution and recycling records. 6.2 File borrowing and copying records. 6.3 List of documents controlled by each department. 6.4 Document change application. 6.5 Application for document destruction

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