Rule 1: Only do one thing at a time.
First of all, high-performance people know that the best way to control their lives is to break down what they want to do into many small things, so that they can concentrate on completing one thing at a time.
Rule 2: Use the daily planning system according to your own work characteristics.
Don't try to change your work style with the popular time management system in the market. I believe that many people buy expensive time management systems because of lack of organization in their work. They may spend a lot of time learning how to use them, only to find that it will only bring you more trouble. So you must learn to arrange your time according to your work characteristics.
Rule 3: Give priority to your work.
You must learn to prioritize your work before you do anything. Only in this way can you force yourself to finish those really important things first. Generally speaking, people tend to waste time on two things:
◆? My favorite thing. ? "Anyway, I have to call Mike to make an appointment to play golf. It is better to start first. " Because you like chatting with Mike, you feel more comfortable doing it first. So you start calling one after another, and then you may write some letters. In this way, after a long time, you find that the really important things have not yet begun.
◆? Something that takes up the least time. ? You may say, "It may only take a minute to read these emails, so let's do this first." Then you will find that it took you an hour to finish reading the email unconsciously.
Rule 4: Set a deadline
As long as you set yourself a deadline, you will find that you can accomplish many things before the deadline. For example, if you want to arrive at the airport in an hour and come back in a week, you will give up a lot of work you should do. Parkinson's law tells us: "People always occupy all their time." So if you want to make good use of your time, one of the best ways is to set a deadline for yourself. If you have a lot of mail to deal with, you can set aside an hour for yourself and tell yourself that if the mail is not handled after an hour, you will put off the rest until tomorrow. Set a time for every meeting. At the beginning of the meeting, tell everyone that the meeting time is only one hour, and everyone must solve all the problems within this hour, and then go back to the office to continue working. Once you set a deadline for yourself, you will find that your efficiency has been greatly improved.
Rule 5: avoid being interrupted.
There is no doubt that when a person needs to concentrate on things, the biggest fear is that someone will always interrupt him. Almost everyone who came to my training class told me, "As long as no one interrupts me, I can manage my time well." This is the biggest worry of managers, because ordinary managers always like their subordinates to ask for advice from themselves often, otherwise they will have no sense of accomplishment. Let's discuss some techniques to control interrupts.
◆? Stop others from entering your office at will. ? Rearrange your office so that people won't see you directly. It doesn't matter if you open the door for your colleagues, but once everyone can walk into your office, your work efficiency will be greatly reduced.
◆? Close the door of your office occasionally. ? Set a time for yourself every day to let everyone know that closing the office door during this time means that you don't want to be disturbed by anyone.
◆? Send this signal to the secretary when you don't want to be disturbed. ? When I was the president of a real estate company, my secretary knew that as long as I closed the office door, it meant that I didn't want to be disturbed, receive visitors or answer the phone. Sometimes, although there are visitors in the office, as long as the door of my office is not closed, she can connect the phone to my office. At this time, I will tell the other party: "Sorry, I have guests now. Do you think we should finish talking soon, or should I call you later? " 90% of the time, the other person will say what he wants to say within 30 seconds, and the problem will be solved immediately.
Rule 6: Read only one file.
Be sure to get into the habit of reading documents only once. Usually, when you walk into the office in the morning, the secretary will bring you a stack of papers. These include letters from the client company asking you to take action. You say, "OK, I'll deal with this later", and then you put it in the "To Do" folder. After a while, you will check the to-do folder, read the letter again, and then say, "Is this urgent?" So you read the letter again, and then you may have planned to take some positive actions. But in many cases, you will find yourself reading a letter three or four times.
I have a way to help you get rid of this bad habit. Every time you read a document, tear off a corner. Soon you will find that you have torn off all four corners before taking action. Don't waste time like this, try to get into the habit and make a decision after reading the letter. You will soon find that this method can save you a lot of time. Content source: lean production management consulting
Rule 7: stagger lunch time
If the situation permits, you might as well have lunch from 1 1 am to 12 am, or 1 pm to 2 pm, so that you can not only get faster service, but also find that when everyone goes to lunch, the hour you work alone in the office may be your day.
Rule 8: Try to solve the problem by phone.
If you want to ask someone in the same building to help you solve the problem, try to solve it by phone. You can also go to that person's office in person, but that will waste a lot of your time. Generally speaking, when a person receives a phone call, he will immediately deal with what the caller told him. Even if you stand in front of him, he will let you wait for a while. In that case, why not try calling?
Rule 9: Think quickly.
Before discussing this problem, you must try to collect all the necessary information. Winning in Decision-making Power talks about the importance of information. If you want to make an informed decision, you must collect enough information first. If you don't do this, don't let the other person give you more time to think about things. You can collect information on the spot and then make a decision.
Rule 10: Make a plan system that suits you.
◆? Daily plan. Write down what you need to do and call every day.
◆ agreed things. Write down who you need to see that day and what you promised others to do at a specific time.
◆ Follow-up form. Make a list of what you have been doing recently.
The above is the relevant content of 10 efficient use of time rule. Doing our own time planning according to the law of 10 can greatly improve our work efficiency.