Tobacco online feature tobacco files are a true record of the reform and development of the tobacco industry and a valuable asset of the industry. Archives work is the basic work of the whole industry, and it is very important for the sustainable development of tobacco to do well the archives work in the new period. From the perspective of a grass-roots file manager, the author discusses how to improve the level of tobacco file management from the aspects of improving the quality and service consciousness of personnel and the informationization, standardization and standardization of file work. Archives are historical records in different forms, such as words, charts and videos, which are directly formed by state organs, social organizations and individuals in political, military, economic, cultural and religious activities and have preservation value. Tobacco archives are a true record of the reform and development of the tobacco industry and a valuable asset of the industry. Archives work is the basic work of the whole industry, and it is very important for the sustainable development of tobacco to do well the archives work in the new period. Archives and management complement each other. Archives improve the internal quality of enterprise management and are an important part of enterprise basic management. The level of archives management is an important symbol to measure the level of enterprise management. However, as far as the current situation of archives management in the county bureau where the author works is concerned, there are still many problems: First, the staffing is unreasonable. According to the current file management method, each county bureau should be equipped with a full-time file manager, but as far as I know, there are several county bureaus that are part-time file management for office secretaries. The office secretary has a lot of things to do, so she can't put more energy into file management, which leads to the department's filing is not in place. Moreover, most of the part-time archivists in county bureaus don't personally organize the archival materials formed every year, but invite archivists from other units to organize them centrally, which will undoubtedly bring trouble to the confidentiality and search of archives, and the high mobility of secretarial posts is not conducive to the sustainable development of archives management. Second, the knowledge structure of managers is unreasonable. The archivists of county bureaus are generally half-way monks, with little professional background and low degree of specialization in file management. However, the current file management not only requires managers to know some modern information knowledge and computer application technology, but also requires managers to be familiar with the professional knowledge of file management. However, at present, there is a serious mismatch between the education background and major of the file managers in grass-roots county bureaus, which leads to the nonstandard management of file arrangement, especially the incomplete index of file catalogue, which makes it impossible to find relevant files quickly when necessary and serve tobacco enterprises well. Third, modern management science is not universal. Although the file room of county bureau is equipped with modern file management supplies such as electronic sterilizer, temperature and humidity monitor and dehumidifier in hardware, it is seriously out of touch with the modern file management concept by manual operation in file collection, sorting, cataloging and retrieval. Moreover, computers and archives management systems are rarely used in archives, which leads to slow search speed, low frequency of use and difficult statistics, which is not conducive to collection, utilization and development. Fourth, the file collection is incomplete and the service consciousness is not strong. At present, the county bureau archives only pay attention to the collection of text files, but ignore the collection of electronic, audio-visual and physical files, which affects the systematicness and integrity of tobacco files and does not conform to the modern file management concept. Moreover, in the tobacco archives management, the county bureau pays more attention to preservation than utilization, ignores the role of archives, and is unwilling or unaccustomed to providing services for tobacco management through archives, so as to improve work efficiency and reduce work costs, resulting in a large number of information resources being idle. In the information age, it has become a trend to realize the rational allocation, development and utilization of archival information and enjoy information resources to the maximum. It also puts forward higher requirements for tobacco file management. The existence of the above problems seriously restricts the improvement of tobacco file management level. The author tries to discuss from the following aspects: First, strengthen training and improve the professional quality of file managers. County Bureau should organize archivists to carry out professional training, and conduct targeted training for archivists in the relevant provisions of archives management, collection, collation and storage of documents, accounting, monopoly, infrastructure, audio-visual and physical archives, filing and collation of electronic documents, and development and utilization of archival information resources. Through training, they can fully realize the importance of archives in their work, enhance the sense of responsibility of enterprise archives managers, further improve their sense of service, safety and innovation, and lay a solid foundation for standardizing enterprise archives management and improving their professional quality and ability. The second is to strengthen the basic work of archives and realize the standardization and standardization of archives management. First, do a good job in document processing. Document is the source of file, and file is the destination of document. In document workflow, the two are closely related. Therefore, secretaries should strengthen their systematic thinking consciousness, establish the guiding ideology of document processing and file work standardization, and do a good job in realizing file work standardization in practical work. The second is to accurately grasp the timeliness of filing documents. Only when the tasks in the current document stage are completed can they be archived or archived. Otherwise, it will cause disorder and confusion in file management. The third is to clarify the key points of filing and make a reasonable division of filing. To establish the key points of filing, we should pay attention to distinguishing documents and materials, especially those with many similarities in content, form and function, and analyze specific problems in order to reduce duplication and information redundancy in file management and improve the efficiency and effect of file utilization. Fourth, we should pay attention to effectively maintaining the integrity of archives. In the filing work, we should grasp the key points, prioritize, close the entrance of files, and prevent the files that should not be filed from being mixed in. At the same time, we should pay attention to preventing the files from being lost. Especially when filing, similar and internally related documents and materials should be grouped in one volume to keep the integrity of the same problem and reflect the whole process and context of the same problem, so that the files formed after filing are complete and not complicated. The third is to speed up the informatization process of archives work. First of all, with the help of computer and file management software, the existing files are sorted, recorded and put into storage, and the machine inspection of file files and directories is gradually realized. At the same time, for those files with important content, easy damage, high frequency of use and precious importance, we should actively promote the digitization process, convert them into electronic files, and make good backups to achieve permanent preservation and improve the utilization rate of files. Followed by electronic file filing and electronic file management. Archives management is no longer limited to paper documents. Electronic documents should be stored on the computer hard disk according to the index and backed up on the CD-ROM, so as to speed up the management of electronic documents, strengthen the supervision and guidance on the accumulation, identification, description and archiving of electronic documents, and ensure the integrity, effectiveness and authenticity of archived electronic documents. So as to realize the sharing of archives information resources and improve the service level of archives utilization. The fourth is to strengthen services and maximize the role of archives. First of all, archivists should grasp the needs of users in time and accurately, and change from passive service of "waiting for papers" to active service for everyone. Archivists should be fully familiar with the files stored indoors. Familiarity with indoor archives refers to familiarity with the contents, composition, quantity and storage location of archives kept by the archives room, the specific arrangement and organic connection of all kinds of archives, and the utilization value of all kinds of archives. Only in this way can archivists provide accurate, systematic and complete archives in a targeted and flexible way to meet the needs of users. Secondly, archivists should flexibly broaden the scope of services, actively participate in various major activities, actively collect important documents and materials while providing accurate and timely archives utilization, so that some important archives and materials can be filed in time, so that valuable historical materials can give full play to their important role in building a harmonious tobacco industry and provide better quality and efficient services for the sustained and healthy development of the tobacco industry.