I. Overview

A memorandum is an official document recorded as a memorandum. In official correspondence, its rank is relatively low, mainly used to remind and urge the other party, or to put forward their own views or opinions on a certain issue. In business, it is generally used to supplement the lack of formal documents. Its content can be divided into the following items:

Title;

The name (title, address) of the recipient;

Address;

Subject;

Body;

Conclusion (total closure);

Signature (signature).

Second, matters needing attention

The end of the book includes the name, address and date of publication, and some also include telegram registration, telex number and telephone number. Many organizations have their own dedicated stationery. When writing a book, its format and punctuation are the same as ordinary letters. The name, title and address of the recipient (or recipient) are written below the number in the upper left corner, and the format is the same as that of the letter.

The address is written in the first box on the left. Dear Sir is generally used for the heads of general organs and organizations, and Sir is used for government officials.

The word "reason" was seldom used before. It can be placed befoRe or after address forms, or before re or Docket and Subject. If this item is written before the address table, it should be written from the capital letter on the left; If it is placed after the address, it is usually written in the middle of the letter. It mostly uses incomplete sentences, only a few words or even one word, in order to make the recipient understand the main content of the text at a glance and facilitate timely processing.

The text, conclusion and signature are the same as those of general letters.

Third, for example

Example 1

Note: Write a memo of about 100 words to the Student Services Department, asking them to fix a telephone for each dormitory.

memorandum

August 2004 16

To: Leader of Student Services Department

From: Li Ming

Subject: telephone

Dear sir,

I want to remind you that we need a telephone in every dormitory. As a college student, we need to cope with the increasing communication with teachers, friends and people outside the campus.

We need a telephone to send and receive information, which is very important to us. Although most of us have mobile phones and email addresses, the telephone in the dormitory is the most convenient and cheapest communication tool after all. I hope you can pay attention to this problem and solve it as soon as possible.

Greetings.

Yours,

Li Ming

The word "remind" has many uses, which can be directly followed by a person or an objective example, such as "remind me" translated as "please remind me". If you remind someone of something, you can use reminder of something, or you can add a clause after it, that is, "remind someone of something." Remind also uses the structure of "reminding ………" to distinguish it from reminding something.

Example 2

Note: You should write a memo of about 100 words to the leader of the supply department and borrow an extra microscope for your biological experiment. It should include:

1) Why do you need a microscope?

2) When necessary.

memorandum

August 2004 12

To: Mr. Gates, Chief of Supply Section

Sender: Li Ming from the Biology Laboratory.

Subject: Microscope

Dear sir,

I'm a biology student, and we urgently need an extra microscope to improve our experimental work.

Our experiment will start on Friday, so please send us a microscope as soon as possible so that we can better prepare for the experiment.

Extend cordial greetings.

You are sincere,

Li Ming

* This is a memorandum. When writing a memo, you must pay attention to its format, especially the beginning, and write clearly who wrote it to whom, using two words: from: to:. The word "awesome" in this article means "very urgent". The phrase "for" has the same meaning as "for" in the next sentence, that is, for. The difference is that the former is followed by the prototype of the verb, and the latter is often followed by the adverbial clause of the purpose. Similar phrases include "for that", which is used in the same way as "so that".

Example 3

Note: If you are a teacher in the student counselor's office: P: steelpes, you have received a letter from a student asking for paid educational leave. Write him a memo and reply to him, including details:

1) The result he requested.

2) Reasons for refusal.

3) Some suggestions

You should write about 100 words.

Addressee: Records Section

From: P/ Steelpes, career planning

Subject: Applying for paid educational leave

Date: May 22, 2004

Regarding your request for a one-year paid education leave to get a degree in English literature, I must inform you that we can't approve this leave.

Although we understand your desire to improve your knowledge, we believe that English literature is not directly related to your current position and the goals of this organization.

I know you are interested in literature, and I want to point out that you can apply for leave without pay.

If you need the above other information, please feel free to contact me.

Page (abbreviation of page) steel

* First of all, the format of this memorandum is very standard. Then pay attention to the usage of individual words in this memo, such as: being aware of the meaning of the notice, being careful, pointing out, requesting requirements, and responding to feedback.

Example 4

Description: You are the director of a big company. The operation supervisor wants to adopt a "punch card" system to improve productivity. Write a memo to discuss this problem:

1) Is the "punch-in" system good for the company?

2) If the company doesn't adopt it, what can we do to improve productivity?

You should write about 100 words.

To. David green, Chief Operating Officer

From: Tony. Party, supervisor

Subject: Comments on "Punch-in" System

Date: March. 22, 2004

This is a supplement to your memorandum of March 1st. In 20, 2004, you suggested that employees adopt the "punch-in" system.

I totally agree with you that we must increase productivity. As for your suggestion, if we adopt the "punch-in" system, we will exercise stricter control over our employees. However, I don't think so. Personally, I think that to do this, we should give employees more incentives to work faster. I think if we (the supervisor) can meet with you, we can discuss the different possibilities of creating this incentive.

We would appreciate it if you could consider this suggestion.

Tony party

* This article is a reply to the memorandum. The production supervisor thinks that the punch card system is beneficial to improve production efficiency. But the inspector doesn't think so. He believes that "employees should be given more incentives to work faster".

Example 5

Description: You are the manager of the administrative office, and your name is Vera. Mr Bradford. The board decided to renovate the fitness center. Write a memo to all employees:

1) How long will this project last?

2) Employees are welcome to provide suggestions.

You should write about 100 words.

To: Every employee

From: Brian Aponte.

Date: 2004 1 1 month 18.

Theme: Fitness Center

The board of directors approved the idea of building a new fitness center at yesterday's meeting.

The work of the fitness center will start immediately and should be completed within 90 days. Each department will designate an employee representative to determine the types of equipment and programs available.

We are glad to provide facilities that are helpful to the health of all our employees. Your representative in the working group will contact you soon to ask for your suggestions on activities and equipment.

Brian Aponte

Administrative office, manager

This is a memorandum about the company building a fitness center. The memorandum said that the work of the fitness center will start immediately and be "completed within 90 days". It is also hoped that representatives of various departments will contact the host department to solicit opinions on activities and equipment.