There are a lot of documents in project management, such as project start-up, project management plan, stakeholder handbook, etc. , plus all kinds of meeting minutes. If it is a big project, there are hundreds, if not thousands, of project documents.
As a project manager, both horizontal and vertical communication should be involved. Horizontal communication involves various departments and outsourcing companies. And vertical communication involves top-down communication. Just like a knight who travels all over the world, the project manager urgently needs a page to help communication and promotion.
Everyone is a product manager. The community recommended One Page Project Management written by may clark. Although it is a small form, the sparrow is small and complete.
Recently, I have mainly done two projects, one is consumer finance and supply chain finance in cooperation with JD Finance, and the design and development of APP. Because it is confidential, I won't mention it, but change it to my fitness program-Latin dance (everything can be managed as a project, what matters is not the project, but the thinking of managing the project).
Figure 1 makes a one-page project management table, which contains several important elements, such as project leader, project name, project goal, project end time, project main tasks, project leader/priority, etc. These header parts are important and are generally confirmed by the project leader and project manager at the project start-up stage.
First, the decomposition of large project objectives can be divided into stages or degrees. For example, I divided the goal of the big project into three parts: "thin 10 Jin, dancing praise, Latin teaching".
After the target is decomposed, it corresponds to the main task one by one. When the main task involves a certain goal, it is indicated by "O". For example, the task of "instep pressing" involves Latin dance teaching, but it does not involve "losing 10 Jin" and "dancing praise" "Open crotch" involves the goal of "losing 10" gold and "Latin religion".
Comparing figure 1 with figure 2, the three decomposed targets are circled, and it is found that the hollow "O" becomes solid; In the main tasks such as "pressing the instep", "finding the center of gravity" and "sinking strength", the hollow "O" has become solid.
It means that by the end of February, the tasks of "pressing the instep", "finding the center of gravity" and "sinking strength" have all been completed, so the goals involved in these three tasks have all been completed.
Compare Figure 2 and Figure 3, and pay attention to the details. If the work of declining strength is arranged in March, then the two goals of "losing 10 Jin" and "Latinism" will not be completed, and they will still be empty "O".
Please look at Figure 4. Vertically, the four tasks of "pressing the instep", "finding the center of gravity", "sinking strength" and "opening the crotch" were all completed in June 5438+10, so the hollow "O" became solid.
By February of the implementation of the project, only two tasks had been completed, namely "finding the center of gravity" and "extension of the movement", so the hollow "O" became solid, and the two unfinished tasks of "strength sinking" and "crotch opening" were still hollow, which meant that the work was not completed and the training could not keep up with the progress.
Please look at Figure 5. This table fully embodies the subtleties. The original project personnel arrangement table is a separate table, cleverly embedded in a one-page table.
List project members, such as "Shaq" and "Monitor Feifei". The priority of letters "A" to "B" decreases gradually, and the letter "A" represents the highest priority.
The project members who participate in the main tasks are indicated by letters in the column of "Person in Charge/Priority". For example, the main task of "pressing the instep" is only attended by Shaq, and the column of "squad leader flying" is empty.
If the main task involves more than two members, the priority level is indicated by letters. In the main task of "opening the crotch", "Xia Ke" has a higher priority than "monitor Feifei", so "Xia Ke" is mainly responsible for this task. But the main task is "praise for completing the dance", and the priority of "Shaq" and "monitor Feifei" is "A", and both of them are responsible for the result.
Please look at Figure 6. First, mark large expenses, such as "course fee", "clothing fee" and "transportation fee".
Calculate the project cost according to the project schedule. For example, by February, the cost schedule of the project should be 20%:
Red, yellow, green, like traffic lights, people can see at a glance, and the cost can be found in one second.
Look at Figure 7, as shown in the figure, and give a general description of the project, especially the forecast content, whether the project can be completed on schedule, whether the cost can be met, what changes or problems are there, whether solutions have been introduced for the problems, whether the personnel are in place and whether training has been arranged. ...
Summative words can make the finishing point, but few of them are good.
Don't worry about wasting paper, love the earth and cherish resources, just a piece of A4 paper;
Direct communication, communication with the general person in charge and the person in charge of various tasks, and even leapfrog communication when necessary, as long as the problem can be solved;
Be clear at a glance, one in hand, don't panic in your heart, don't worry about what the chicken told the duck at all.